Updated On: February 1, 2025
A leading provider of mobile notary and remote online notary services in Illinois and throughout the United States, First Class Signing Service (FCSS) is an industry leader in the fields of document preparation and notarization. Our network of knowledgeable licensed notaries public are standing by to notarize your documents on your schedule at your home or place of business. All types of organizations in all types of industries and sectors have reaped countless benefits from securing mobile and/or remote online notary services.
What Is Mobile Notarization? A Trusted, Legal Alternative to In‑Office Notary Services
Like the traditional notary public, the mobile notary must hold current commission and licensure at the state government level in order to authenticate documents within that state. This means they must adhere to the state’s demands and standards.
In other words, mobile (and, for that matter, remote online) notarization is just as valid and secure as any other form of notarization. In fact, the only difference between a traditional notary and a mobile notary lies in the physical location of the notary services provided. While the traditional notary works out of an office, mobile notaries travel to their clients to perform services on site.
What Is Remote Online Notarization (RON)? Bridging the Distance in Legal Agreements
While mobile notarization predates the digital revolution by many years, remote online notarization (RON) would be impossible without internet/mobile network connectivity and other modern technological marvels. This innovative approach offers a convenient and secure way to notarize documents without needing to meet in person. With RON, people across Illinois can conveniently and securely sign legally binding documents using digital signatures and video conferencing. Neither the notary nor any party involved needs to be in the same place at the same time.
When Remote Online Notarization (RON) Can’t Be Used in Illinois
A RON may be refused for the following reasons:
- Signer Location: If the document is intended for use outside the United States, it may not qualify for RON.
- Signs of Tampering: Documents with cross-outs, white-outs or visible alterations may indicate fraud and can be rejected.
- Notary Conflict of Interest: If the notary is named in the document or stands to benefit from it, they are prohibited from notarizing it.
- Lack of Recording Consent: Remote notarizations must be recorded. If the signer refuses to be recorded, the notary cannot proceed.
- High-Stakes Documents: For documents where physical possession equals ownership, such as titles or negotiable instruments, remote notarization can only be used if the electronic version can be created, stored and transferred as a single, unique original that can’t be altered, just like a paper document.
The Advantages of RON and Mobile Notarization
Compared to the traditional notarization processes of yesterday, the ease and convenience of RON and mobile notarization are obvious benefits to individuals and organizations of all kinds. Because they allow people to sign documents wherever they happen to be, these advanced forms of notarization have changed the face of business in many different sectors. For example, financial service providers who conduct estate planning can now easily help severely ailing clients sign wills and other important end-of-life documents on their deathbeds.
FAQs About FCSS Mobile and Remote Online Notary Services in Illinois
Whether in-person or remote, a notarization is a legal act. Don’t hesitate to ask questions, confirm credentials or compare services. It’s your right to choose a notary who puts people first, not just paperwork.
Q: Who is using FCSS mobile and/or online notary services in Illinois?
A: We serve a wide variety of customers for mobile and online notary services, from personal and family needs to businesses and nonprofit groups. Here are the top industries we often work with:
- Real Estate Agencies, especially when they need to transfer property deeds. This convenience makes property closings much faster and smoother.
- Law Firms for authenticating and verifying all kinds of important legal documents. This includes everything from agreements for debt transfers and reconveyance to sensitive family matters like divorce, annulment, and child custody or child support agreements.
- Financial Services for notarizing loan documents, powers of attorney, trusts, and other critical paperwork. It’s an efficient way for banks, credit unions, and wealth management firms to serve their clients, ensuring security and convenience for transactions like mortgage closings, loan modifications, and wealth management documentation.
Q: Who are FCSS’ notary public partners in Illinois?
A: We have a huge network of notary partners all over Illinois, with major hubs in Chicago, Springfield, Aurora, Naperville, Joliet, Rockford and Elgin. Every single one of our notaries is fully qualified and has met all the strict requirements of the Illinois Notary Commission.
Here’s what that means for you:
- Vetted Professionals: All our notaries at First Class Signing Service have passed a thorough criminal and professional background check. You can feel confident you’re working with someone you can trust.
- Highly Trained: Our notaries have completed a comprehensive training course and exam. They know the rules and procedures inside and out to ensure your documents are handled correctly.
- Protected and Insured: They’re required to hold a surety bond, either for $5,000 or $30,000, depending on their commission. This provides an extra layer of protection for you and ensures their professionalism.
Q: Is mobile notarization in Illinois more expensive than traveling to a notary’s office?
A: Generally speaking, yes, mobile notary services tend to cost a little more. The reason for the higher fee is that you’re paying for the convenience of having the notary come to you, saving you time and travel. The fee typically covers things like fuel and vehicle costs, and the flexibility of a mobile notary’s schedule, including availability during evenings or weekends.
Our advice: Always ask for a detailed quote beforehand so you can avoid any unexpected charges.
Q: Why do some mobile notaries charge hidden or unexpected fees?
A: Great question! While most notaries are upfront about their costs, sometimes additional fees can pop up for certain services. These aren’t necessarily “hidden” fees as much as they are extra charges for additional work or special circumstances.
Here’s why you might see an added cost:
- Travel Distance: If the notary has to travel a long way to get to you, there might be an extra charge for mileage beyond their standard service area.
- Timing: Need a notary late in the evening or on a weekend? Many notaries charge a premium for services outside of normal business hours.
- Additional Services: If you have more than one person signing or need multiple documents notarized, there might be an extra fee for the added time and effort.
To make sure there are no surprises, it’s always a good idea to ask for a clear, itemized estimate before you finalize your appointment. This way, you’ll know exactly what you’re paying for.
Q: What should I do if my mobile notary is late or cancels at the last minute?
A: It can be really frustrating when a notary is running late or cancels on you without notice, especially when you have a tight schedule. Unfortunately, this can happen sometimes with very busy or inexperienced notaries.
If your notary arrives late, cancels without any notice, or fails to communicate with you, please reach out to us right away. At First Class Signing Service, we have a plan for situations like this. We have a backup notary on standby and a 24/7 support line to make sure you’re not left stranded and your important documents are still handled on time.
Q: Is RON allowed if the document is intended for use outside of the United States?
A: Generally, no. Documents that are intended for use outside the U.S. may not be eligible for remote online notarization in Illinois. Always check with the receiving country’s legal requirements before proceeding.
Secure Mobile or Remote Online Notary Services Today
If you want notary services that will come to the Illinois location of your choice, look no further than the RON and mobile notarization options at FCSS. To learn more about our 24/7 notarization operations or to order mobile or online notary services at your convenience, contact an FCSS representative today.