The Importance of Pre-Screened and Certified Notaries for Secure Document Signings

Notarization does much more than validate and authenticate documents. It provides a bedrock of assurance in the official transactions that we all rely on. Whether you are making a large sale/purchase, solidifying a key business agreement, or seeking critical assistance/protection under the law, notarization is an essential tool to enhance credibility and safeguard against fraud.

As legal and financial transactions have grown more complex over the years, the demand for reliable notarization services has skyrocketed.

First, What Is Notarization? 

Performed by a notary public, notarization is the process of ensuring the authenticity of a document and the identities of those who sign it. Acting as a neutral third party, the notary safeguards against fraud by performing the following core types of notarization:

• Acknowledgments
  Witnessing all signatures and verifying that parties are signing documents knowingly, willingly and under no duress.
• Jurats
  Administering written and oral/verbal oaths to affirm the validity and truthfulness of a document and its contents under threat of prosecution for perjury.
• Copy Certifications
  Photocopying or otherwise reproducing a document to confirm that it is valid, accurate and complete. Roughly half of U.S. states consider copy certification a common notarial act.

Why Pre-Screened and Certified Notaries Are Essential 

Given the important role that notaries play in the creation and enforcement of legal and business agreements, it is vital that they hold official and active commission through the states in which they operate. Beyond this government commission, many companies seek additional certification and professional capabilities from their notaries.

Highly experienced and thoroughly pre-screened notaries can handle important and complicated documents while detecting and preventing fraudulent activities. They not only make the terms of agreements ironclad but ensure that all notarization processes are free of potentially costly mistakes.

The notaries in the First Class Signing Service network are rigorously vetted and fully certified through the National Notary Association. This commitment to excellence helps us deliver notarization services that are extremely reliable and compliant with all relevant legal standards and industry best practices.

Certified notaries add legitimacy to the documents they notarize. All types of legal and financial institutions respect, appreciate and demand the level of professional rigor that certified notaries demonstrate.

Key Transactions That Rely on Certified Notaries 

From real estate to law firms to financial services, many industries across the United States rely on notarization in their daily operations. Furthermore, individuals and families commonly need to file notarized wills, powers of attorney, and other legal documents to protect and benefit their loved ones.

Other examples of notarized documents include:

• Mortgage and Loan Documents
• Credit Authorizations
• Deeds
• Lease Agreements

Essentially, any document that may be vulnerable to a legal dispute can benefit from notarization, so all kinds of important transactions and agreements can be strengthened by the services of a certified notary.

The Risks of Using Unverified or Inexperienced Notaries 

The errors and omissions made by unproven notaries can lead to invalidated documents and legal challenges in the future. This increases liability for organizations who settle for less than fully verified and certified notaries. In some cases, unexpected processing delays due to faulty notarization can cause time-sensitive transactions to stall and fall apart. Inexperienced notaries are also far more likely to miss the warning signs of fraud. If you want to confidently confirm the identities of all document signers and ensure that they are signing free of coercion, it is vital to use a certified notary.

The Benefits of Working With Pre-Screened Notaries 

By thoroughly vetting our notaries and accepting only applicants with official certification, First Class Signing Service is well-positioned to deter fraud and protect the integrity of your most important agreements and transactions. Incredibly efficient, certified notaries are also equipped to streamline processes and save time for all parties involved.

Pre-screening notaries and demanding elevated credentials can also help you stay fully compliant with all applicable laws and regulations, which often change and can vary considerably from state to state.

Get Certified Notaries for Secure Document Signings

For more information about the importance of working with pre-screened notaries, contact a knowledgeable representative of First Class Signing Service. All our notaries are Certified Notary Signing Agents with the National Notary Association, so you can feel confident during your document signing. Schedule your notary appointment today.