In an increasingly digital world, notarization has evolved. Traditionally, notarization required a face-to-face meeting at a bank, law office or other physical location. But now, online notary services like First Class Signing make it possible to get documents notarized from virtually anywhere with an internet connection. So which is better: traditional or online notarization? Let’s explore the pros, cons and key differences to help you decide.
What Is a Notary Public?
A notary public is a state-authorized official who acts as an impartial witness during the signing of important documents, helping to deter fraud by verifying identities and ensuring signers are willing and aware.
- Traditional Notary Public:
Involves in-person meetings at locations such as banks, courthouses or shipping stores. The signer presents a physical ID and signs documents in front of the notary. - Online Notary Public (RON):
Uses secure audio-video technology to conduct notarizations remotely. Signers verify their identity electronically, and the entire process takes place over the internet.
Key Differences Between Traditional and Online Notaries
Traditional Notary | Online Notary (RON) | |
Location | In-person only | Remote, from any location |
ID Verification | Visual inspection | Multi-factor digital verification |
Hours of Service | Business hours only | 24/7 availability |
Technology Required | None | Internet, webcam and device |
Document Format | Paper | Electronic (PDF, etc.) |
Recording | Not recorded | Session is recorded and stored |
Traditional Notary Public: What To Expect
How It Works:
You bring a valid government-issued ID and the physical documents in need of notarization to a local notary. This may require an appointment or travel time.
Advantages:
- Familiar, straightforward process
- No internet or technology required
- Preferred for those uncomfortable with digital tools
Disadvantages:
- Limited by office hours and geographic location
- Inconvenient for people with mobility issues or busy schedules
Best for:
- Individuals who prefer face-to-face interaction
- Local, low-volume notarizations with minimal urgency
Mobile Notary vs. Remote Online Notary (RON)
Mobile Notary
A mobile notary travels to your location (home, office, or elsewhere) to complete the notarization in person.
Pros:
- Offers convenience without needing to visit an office
- Useful for real estate closings and in-home signings
Cons:
- May include extra travel or convenience fees
- Still requires in-person availability
Remote Online Notary (RON) With RON, all interactions take place via a secure online platform. Signers use a computer or smart device equipped with a camera and internet access.
Pros:
- Fast and convenient — available 24/7
- No travel or paper handling required
- Secure, with video recordings and tamper-proof digital seals
Cons:
- Requires tech access and comfort with digital tools
- Not yet accepted for all document types in every jurisdiction
Best for:
- Time-sensitive or out-of-state transactions
- Signers in remote areas or those with limited mobility
A Quick Comparison of Cost, Convenience & Legality: Traditional vs. Mobile vs. Online Notary
Traditional | Mobile | Remote Online | |
Urgency | Low | Medium | High |
Cost | Low | Medium to High | Low to Medium |
Tech Requirements | None | None | Moderate |
Flexibility | Limited | High | Very High |
Security | Moderate | Moderate | High (video, encryption) |
Legal Recognition | Widely accepted | Widely accepted | Increasingly accepted (check local laws) |
Document Types | Most | Most | Most; some exceptions |
How To Choose a Reputable Notary Provider
Whether you need a traditional or online notary, choosing a reputable provider is essential for ensuring your documents are legally valid and secure.
Tips for Choosing a Provider:
- Verify credentials: Ensure the notary is commissioned and up to date with state requirements.
- Check reviews and references: Look for verified client feedback.
- Ensure platform security: If using online notary services, confirm that the platform uses encryption and multi-factor identity checks, and stores secure session recordings.
- Understand local laws: Not all documents or states accept RON. Always check with your recipient.
Which Option Is Right for You?
Both traditional and online notarization offer unique benefits. If you’re someone who prefers in-person services and are dealing with routine documents, a traditional or mobile notary might be ideal. However, for those seeking speed, convenience and flexibility — especially across locations — online notary services offer a modern, secure and highly efficient solution.
At First Class Signing, we offer 24/7 nationwide mobile and online notary services for your business or personal needs. Whether you’re closing on a home, managing legal paperwork, or handling personal documents, our experienced team ensures every signing is secure and compliant.
Ready to notarize your document the easy way? Contact us or schedule a remote or mobile notarization today. Let us help you deliver a first-class experience — anytime, anywhere.
Need a Signing Today?
First Class Signing Service’s home office is in Livermore, California, but we pride ourselves on delivering all-in signing solutions to clients nationwide, covering all 50 states and four U.S. territories.
What sets us apart is our exceptional team of 50,000-plus highly qualified signing agents who are dedicated to providing reliable and efficient signing services with utmost care and professionalism.