Traditional vs. Online Notary Public: Which One Is Right for You?

In an increasingly digital world, notarization has evolved. Traditionally, notarization required a face-to-face meeting at a bank, law office or other physical location. But now, online notary services like First Class Signing make it possible to get documents notarized from virtually anywhere with an internet connection. So which is better: traditional or online notarization? Let’s explore the pros, cons and key differences to help you decide.

What Is a Notary Public?

A notary public is a state-authorized official who acts as an impartial witness during the signing of important documents, helping to deter fraud by verifying identities and ensuring signers are willing and aware.

• Traditional Notary Public:
  Involves in-person meetings at locations such as banks, courthouses or shipping stores. The signer presents a physical ID and signs documents in front of the notary.
• Online Notary Public (RON):
  Uses secure audio-video technology to conduct notarizations remotely. Signers verify their identity electronically, and the entire process takes place over the internet.

Key Differences Between Traditional and Online Notaries

Traditional Notary Public: What To Expect

How It Works:
You bring a valid government-issued ID and the physical documents in need of notarization to a local notary. This may require an appointment or travel time.

Advantages:

• Familiar, straightforward process
• No internet or technology required
• Preferred for those uncomfortable with digital tools

Disadvantages:

• Limited by office hours and geographic location
• Inconvenient for people with mobility issues or busy schedules

Best for:

• Individuals who prefer face-to-face interaction
• Local, low-volume notarizations with minimal urgency

Mobile Notary vs. Remote Online Notary (RON)

Mobile Notary

A mobile notary travels to your location (home, office, or elsewhere) to complete the notarization in person.

Pros:

• Offers convenience without needing to visit an office
• Useful for real estate closings and in-home signings

Cons:

• May include extra travel or convenience fees
• Still requires in-person availability

Remote Online Notary (RON) With RON, all interactions take place via a secure online platform. Signers use a computer or smart device equipped with a camera and internet access.

Pros:

• Fast and convenient — available 24/7
• No travel or paper handling required
• Secure, with video recordings and tamper-proof digital seals

Cons:

• Requires tech access and comfort with digital tools
• Not yet accepted for all document types in every jurisdiction

Best for:

• Time-sensitive or out-of-state transactions
• Signers in remote areas or those with limited mobility

A Quick Comparison of Cost, Convenience & Legality: Traditional vs. Mobile vs. Online Notary

How To Choose a Reputable Notary Provider

Whether you need a traditional or online notary, choosing a reputable provider is essential for ensuring your documents are legally valid and secure.

Tips for Choosing a Provider:

• Verify credentials: Ensure the notary is commissioned and up to date with state requirements.
• Check reviews and references: Look for verified client feedback.
• Ensure platform security: If using online notary services, confirm that the platform uses encryption and multi-factor identity checks, and stores secure session recordings.
• Understand local laws: Not all documents or states accept RON. Always check with your recipient.

Which Option Is Right for You?

Both traditional and online notarization offer unique benefits. If you’re someone who prefers in-person services and are dealing with routine documents, a traditional or mobile notary might be ideal. However, for those seeking speed, convenience and flexibility — especially across locations — online notary services offer a modern, secure and highly efficient solution.

At First Class Signing, we offer 24/7 nationwide mobile and online notary services for your business or personal needs. Whether you’re closing on a home, managing legal paperwork, or handling personal documents, our experienced team ensures every signing is secure and compliant.

Ready to notarize your document the easy way? Contact us or schedule a remote or mobile notarization today. Let us help you deliver a first-class experience — anytime, anywhere.