What Documents Must Be Notarized? A Complete Guide to Fast Notary Services

When it comes to protecting yourself from fraud, disputes or invalid paperwork, notarization is one of the most effective tools available. At First Class Signing, we know that whether you’re closing on a home, assigning power of attorney or selling a car, having your documents notarized ensures legality, trust and peace of mind.

But what exactly needs to be notarized, and how can you get it done quickly without disrupting your day? This blog breaks it all down so you can be fully prepared.

Why Documents Need Notarization

A notary public is an impartial witness during the signing of a document. Their role is to verify the identity of the signers, confirm that everyone is signing voluntarily, and ensure the document is complete and unaltered. Notarization strengthens the validity of your documents and helps prevent fraud, which is why it’s often required by courts, banks and government agencies.

What Documents Need To Be Notarized?

Here’s a list of the most frequently notarized documents in both personal and business settings:

Common Legal Documents That Require Notarization

• Affidavits: Sworn statements used in court or official proceedings
• Power of Attorney (POA): Grants someone the authority to act on your behalf
• Wills and Trusts: Ensure your final wishes are carried out as intended
• Guardianship Authorizations: Transfers legal care of a minor or adult with disabilities
• Parental/Travel Consent Forms: Allows minors to travel with someone other than a parent

Common Real Estate Transactions That Require Notary

• Property Deeds (e.g., Grant, Warranty, Quitclaim): Legally transfer ownership
• Mortgage and Loan Agreements: Protect buyers, sellers and lenders
• Lease or Rental Agreements: Commercial and residential
• Real Estate Contracts and Title Transfers

Business and Financial Documents That Need a Notary Seal

• Promissory Notes: Promise to repay a loan
• Business Contracts and Agreements: Partnership and vendor contracts
• Articles of Incorporation: Used to form a legal business entity
• Non-disclosure Agreements (NDAs)
• Insurance Claims and Settlements

Government and Identity Documents

• DMV Forms: Including title transfers and odometer disclosures
• I-9 Employment Forms: Verifying eligibility to work in the U.S.
• Passport and Visa Applications
• Immigration Paperwork
• Educational Documents: Transcripts, diplomas and certifications
• Tax Documents: Including POA for tax matters

Health and End-of-Life Documents

• Healthcare POA and Medical Directives: Ensure your wishes are followed
• Do Not Resuscitate (DNR) Orders
• Adoption and Custody Agreements

International and Apostille Documents

• Birth/Marriage Certificates: For use abroad
• Business Contracts for Foreign Transactions

What To Bring to a Notarization Appointment

To prevent delays, make sure you’re ready with:

• The complete original document with no blanks (except for signature) or white-out
• A valid government-issued photo ID
• Any supporting documents required
• Witnesses, if necessary for your jurisdiction
• The notary fee, if applicable

Fastest Ways To Get Documents Notarized

Today, you don’t have to wait in line at a bank or government office. First Class Signing offers multiple options so you can get documents notarized quickly and securely:

1. Mobile Notary Services

We come to your home, office, hospital bed or other agreed-upon location — perfect for urgent or sensitive transactions. This is ideal for people with mobility limitations, busy schedules or confidential documents.

2. Remote Online Notarization (RON)

If your state allows it, you can meet with a certified notary via secure video conference, sign electronically and receive your notarized document within minutes. It’s convenient, fast and legally binding.

How To Avoid Common Notarization Issues

A few extra steps can save you major headaches:

• Do not pre-sign documents before meeting the notary.
• Ensure all names and IDs match
• Avoid handwritten corrections unless initialed properly.
• Double check witness requirements.
• Schedule an appointment to avoid long wait times.

The First Class Signing Advantage

First Class Signing is a nationwide provider of professional notarization services — both in person and online. We offer:

• Same-day appointments
• Flexible scheduling, including evenings and weekends
• Certified notaries experienced in legal, financial and real estate documentation
• Exceptional customer service and document accuracy
• Transparent pricing with no surprise fees

Our team handles everything from real estate closings to power of attorney paperwork with speed, professionalism and care.

Need Your Documents Notarized Fast?

Notarization isn’t just a formality — it’s a safeguard. From property transfers to medical authorizations, having your documents notarized correctly protects your rights, speeds up processing and helps avoid costly errors. The good news? Getting it done doesn’t have to be a hassle.

Contact First Class Signing for secure, prompt, mobile and online notarization services wherever you are.

Common Notarization Questions